Grants Administrative Assistant

About the employer

The Barcelonaβeta Brain Research Center (BBRC) is a research center dedicated to the prevention of Alzheimer's disease and the study of cognitive functions affected in healthy and pathological aging. It was created in 2012 by the Pasqual Maragall Foundation, with the support of Pompeu Fabra University.

The mission of the BBRC is to provide innovative solutions to decipher and prevent biological changes and cognitive dysfunction associated with neurodegenerative diseases. Due to the aging of the world population, these diseases constitute a global challenge, since, for example, dementia can reach epidemic levels in 2050, with a forecast of more than 150 million people affected, if there is no way to prevent its appearance and development.

The BBRC received the HR Excellence in Research award (HRS4R) granted by the European Commission; a recognition that shows its adherence to the principles of the European Charter for Researchers and the Code of Conduct for the Recruitment of Research Staff. The center offers a stimulating and favorable working environment following the Charter and Code, which describe the rights and responsibilities of researchers and their employers and contribute to the creation of a transparent, attractive, and open ecosystem at the international level.

Pasqual Maragall Foundation, Pompeu Fabra University, and “la Caixa” Foundation are permanent members of the BBRC Board. The center is affiliated and located in the Ciutadella Campus of the Pompeu Fabra University of Barcelona, in a building inaugurated in 2016. The BBRC headquarters has excellent technical facilities, including a 3TMR scanner dedicated to research, and spaces for conducting Clinical Trials and EEG. State-of-the-art scientific facilities, effective management, and continuous high-standard peer-reviewed evaluation are the BBRC core proceedings to ensure achieving world-class research results.

BBRC is also part of the Barcelona Biomedical Research Park (PRBB), a large research facility that hosts seven other different research institutions related to biomedical research, including the Center for Genomic Regulation (CRG), the Hospital del Mar Medical Research Institute (IMIM), the Department of Experimental and Health Sciences of the Pompeu Fabra University (CEXS-UPF), the Institute of Evolutionary Biology (IBE CSIC-UPF), the Barcelona Institute of Global Health (ISGlobal) and the Barcelona site of the European Molecular Biology Laboratory (EMBL), among others, in a multidisciplinary, collaborative and stimulating international environment in close contact with a clinical setting, thus conducive to translational research.

For more information see: www.fpmaragall.org and www.barcelonabeta.org

About the job

BBRC is looking for a Grants Administrative Assistant.
This is a full-time position, and the selected candidate will join the Research Management Office.
The mission of the role is to provide administrative support to the Research Management team, with a special focus on competitive funding calls (pre-award phase), as well as support in innovation and knowledge transfer processes.

Main Responsibilities

The responsibilities for this position include:

• Provide administrative support in the identification, dissemination, and tracking of competitive funding calls (regional, national, and European).
• Assist in the preparation of institutional, technical, and administrative documentation for research project proposals.
• Keep the internal database of funding calls and active projects up to date.
• Coordinate with other departments (Finance, Human Resources, Legal) to ensure the efficient preparation of proposals.
• Provide logistical and administrative support in innovation and knowledge transfer initiatives.
• Support researchers with administrative aspects related to project proposals or applications.
• Monitor deadlines, requirements, and the submission of documentation to funding agencies.
• Support the management of internal tracking tools, activity reports, and communications from the Research Management Office.

Required qualifications

• University degree or equivalent.
• Previous experience in administrative support, preferably in research and/or academic environments.
• Basic knowledge of public research funding schemes (e.g., AGAUR, AEI, Horizon Europe).
• High level of Catalan, Spanish, and English (minimum B2 level will be valued).
• Proficiency in Microsoft Office and digital management tools.

Personal Skills

• Self-initiative. Capacity to work independently and communicate efficiently.
• Proactive and solution-oriented mindset.
• Excellent interpersonal skills and ability to work effectively with a multidisciplinary team.
• Good Organization and time management skills
• Ability to think independently and work collaboratively (empathic and focused team- worker).
• Goal-oriented and work ethic driven.

Interest in joining a non-profit organization with a mission of high social impact.

We offer

• Starting date: Immediately.    
• Permanent contract.
• Full-time position, 38 hours/week.
• Salary will depend on experience and will be in accordance with BBRC’s salary scales.
• The Foundation offers an extended vacation period and the possibility of benefit from flexible working hours.
• Hybrid work model (on-site + teleworking).

We offer and promote a diverse and inclusive environment and welcome applicants regardless of age, disability, gender, nationality, ethnicity, religion, sexual orientation, or gender identity. We also care about developing your professional career so you will participate in internal and specific training for your job, promotion opportunities, and development for your professional career.
Application process

To apply, please submit a single PDF file containing the following:
1)    Cover letter addressed describing research interests and relevant background
2)    CV
3)    The names of up to three individuals who could provide reference letters. All files or inquiries should be submitted electronically to: talent@barcelonabeta.org

Subject: Grants Administrative Assistant
 

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